- Trip Leader is to call a driver meeting prior to the start of any trip and during a trip when necessary.
- Trip Leader has ultimate authority on runs.
- Trips Leader to appoint "Tail-end Charlie" and "Track Marshals" for each trip.
- Tail end Charlie – the designated member who will be at the end of the convoy and will notify the trip leader of convoy issues, including information regarding the convoys progress around obstacles and turns etc...
- Track Marshals – the designated member/s who will be in charge of guiding or assisting members through obstacles. In the event of winching being necessary, the winch operator will automatically become a "Track Marshal".
- Vehicles leaving convoy for any reason should wave on the remainder of the convoy and must inform the "Tail end Charlie" of their intention.
- Observe road rules at all times.
- When travelling on a club run all vehicles must switch on their headlights and keep them on while travelling in the convoy. Fog lights are NOT to be lit.
- Keep a safe distance behind the vehicle you are following at all times, especially in hilly country, or when your brakes are wet.
- Allow the vehicle in front of you to get through an obstacle or over the crest of a hill before you attempt to follow.
- Vehicles carrying equipment and personnel, (i.e.: winches, first aid officer, first aid equipment, Doctors, recovery gear…) will be classified as emergency vehicles, and as such must be given clear passage and right of way.
- When winches and snatch straps are being used all persons are to stand clear of winch cables and snatch straps (at least one and a half lengths in all directions).
- All gates and property are to be left as found.
- Channel 20 is usually the club's communication channel.
- The trip leader will inform you if a different channel is used.
- All communication on the CB radio's to be directed to the "Trip Leader", "Track Marshal" and "Tail end Charlie" when attempting an obstacle.
- Vehicles without CB’s to be arranged between those with CB’s.
- Each driver shall assume responsibility for the vehicle behind it, and is to wait at corners, deviations or obstacles etc. to ensure the following vehicle knows where to turn and how to pass the obstacle.
- In the event of the trip leader asking a general question to the whole convoy (eg: fuel or toilet stop), the replies should start from the number 2 position working to the rear.
- No driver is to feel at all pressured into attempting any obstacle they feel uncomfortable in negotiating. If necessary an alternate route around an obstacle will be found by the Trip Leader or Tail End Charlie in this situation.
- No alcohol is to be consumed on a club trip until the conclusion of a days driving. This also applies to overnight runs.
- Any disputes or issues between drivers are to be resolved using the Trip Leader as a moderator.
WESTERN PATROL CLUB INC.
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