Our Mission

To facilitate a family-orientated Club of the highest ethical standards which promotes responsible recreational 4WD use and actively fosters and participates in Events, Programs, and Sponsorships beneficial to Members and the broader Community.

We organise day trips, overnighters, weekends away, extended trips, and social events.

Interested in Becoming a New Member?

We are now an OPEN CLUB. Anyone with a suitable 4WD can join the Western Patrol Club Inc.

We have several levels of membership catering to different employment and lifestyles, plus we have Members who reside all over W.A.

It is important to note that the forum is primarily a tool for the use & benefit of financial members. If it is not the intention of the user to actively seek membership, we suggest they register at http://www.patrol4x4.com or http://www.nissanpatrol.com.au/

Meetings

Join us for our Monthly General Meetings which are held on the 4th Monday of each month at 7:30 PM at the Gosnells RSL Hall, Mills Rd, Gosnells.

Whilst our primary venue is the Gosnels RSL Club in Gosnels, we do attempt to have around 4 meetings per year on-premise at Club Supporters, so check here often to verify the venue!

We hope to see you there.

(Parking on site, or at the tennis courts with overflow parking across the road at the service station.)

All visitors are welcome.

How Do I Become a Member?

Simply attend a general meeting, fill out the nomination form and have a chat with any of the committee members, they will assist you in transitioning into the Western Patrol Club Inc. Upon approval to become a member (after you have met the criteria) there is a yearly fee to pay, and you’re all set.

We do understand this is not always possible to meet the criteria, so if you have an issue with any of this, please contact the committee and there are contingencies in place.

We Ask That Newly Registered Members

Post within 14 days (even if it is only in the introductions)
Within 6 weeks from the date of registration, attend a trip or meeting indicating an intention to become a financial member
Within 90 days from the date of registration, complete membership criteria (2 trips & 2 meetings)
Once membership criteria have been completed, a further 30 days will be given to pay membership fees.

Failure to meet any of the above time frames, without the prior consent of the committee, would result in forum access being revoked.

Discover Western Patrol Club Inc. Club

Trips Leader to call driver meeting prior to the start of any trip and during a trip.
Trip Leader has ultimate authority on runs.
Trip Leader to appoint “Tail-end Charlie” and “Track Marshals” for each trip.
Tail end Charlie – the designated member who will be at the end of the convoy and will notify the trip leader of convoy progress, including information regarding the convoy's progress around obstacles and turns etc…
Track Marshals – the designated member/s who will be in charge of guiding or assisting members through obstacles. In the event of winching being necessary, the winch operator will automatically become a “Track Marshal”.
Channel 20 is usually the club’s communication channel. The trip leader will inform you if a different channel is used. A secondary channel may be used in the event uninterrupted communications are required.
Vehicles without CB’s are to be arranged between those with CB’s.
All communication on the CB radios is to be directed to the “Trips Leader”, “Track Marshal” and “Tail end Charlie” during the event of an obstacle.
In the event of the trip leader asking a general question to the whole convoy (e.g.: fuel or toilet stop), the replies should start from the number 2 position working to the rear.
Observe road rules at all times.
Allow sufficient distance between all vehicles, so other road users may safely overtake the convoy
When travelling in convoy, all vehicles must switch on their headlights and keep them on for the duration of the trip. Fog lights are NOT to be lit.

Keep a safe distance behind the vehicle you are following at all times, especially in hilly country, or when your brakes are wet.
Vehicles carrying equipment and personnel, (i.e.: winches, first aid officer, first aid equipment, Doctors, recovery gear…) will be classified as emergency vehicles, and as such must be given clear passage and right of way.
Allow the vehicle in front of you to get through an obstacle or over the crest of a hill before you attempt to follow.
Each driver shall assume responsibility for the vehicle behind it, and is to wait at corners, deviations, or any obstacles, etc. to ensure the following vehicle knows where to turn and how to pass the obstacle.
No driver is to feel at all pressured into attempting any obstacle they feel uncomfortable negotiating. If necessary, an alternate route around an obstacle will be found by the Trip Leader or Tail End Charlie in this situation.
Vehicles leaving the convoy for any reason, wave on the remainder of the convoy and inform the “Tail end Charlie” of their intention.
When winches and snatch straps are being used, all persons are to stand clear of winch cables and snatch straps (at least one and a half lengths in all directions).
All gates and property are to be left as found.
All rubbish is to be stored and disposed of in the appropriate manner at the conclusion of the trip
No alcohol is to be consumed on a club trip until the conclusion of a day of driving. This also applies to overnight runs.
Any disputes or issues between drivers are to be resolved using the Trip Leader as a moderator.

Code of Ethics

Keep to the laws and regulations for 4WD vehicles (They may change from State to State)
All vehicles must have either comprehensive or third party fire and theft insurance.
Keep the environment clean. Carry your own, and maybe other people’s rubbish home.
Obey restrictions on public lands. Respect national parks and the conservation areas.
Obtain permission before driving on private land. Leave livestock alone and gates as found.
Keep your vehicle mechanically sound.
Take adequate water, food, fuel, and spares on trips. In remote areas travel with another vehicle.
Respect our flora and fauna. Stop and look, but never disturb / destroy or chase animals.
Respect other recreationalist’s right to peace and solitude in the bush.
Obey all fire restrictions. Extinguish your fire before leaving. Don’t let your exhaust emit sparks.
Help in bushfire emergencies and search and rescue, if you are properly equipped and able.
Support 4WD touring as a responsible and legitimate recreational activity.
All members should behave in a socially acceptable manner at all times. The committee of the club has the right to exclude members who fail to behave in an appropriate manner.
No alcohol may be consumed by any member who is in control of a vehicle whilst either on a club run or representing the club. The exception being any camping/away trips that involve an overnight stop, and said-consumption of alcohol may only be undertaken and the conclusion of the days driving/events.

Forms

Trip Related Forms

Trip Log – To be completed by the Trip Leader and signed by all Visitors and Members
Personal Detail Form – This form is purely voluntary and may be completed if you have any health concerns the Trip Leader should be aware of. Once the form has been completed, seal it in an envelope marked ICE (In Case of Emergency) and keep in your glove box. Please inform the Trip Leader if you have completed a form.
Visitor's Details Form are to be completed and signed by any Non-Member attending a trip and given to the Trip Leader prior to departure.
Accident Report Form – To be completed by the individual in the event of a traffic accident during a trip
Incident Report Form – To be completed by the Trip Leader or the individual in the case of an injury during a trip

Members Forms

Member's Proxy Form – to be completed if you are unable to attend a General (or Committee) meeting
When you first wish to join the club, fill out an application for membership form
After your first year of membership, fill out the membership renewal form

Constitution

A full copy of the Constitution can be downloaded from here.

Name

1. The name of the club shall be the “…… Western Patrol Club Inc.……” hereinafter referred to as “the Club”.

(1a) For the purpose of subsection (1) the name of “The Club” shall be stated on all club documentation.

Objects

2. The purpose of the Club is promoting Nissan Patrol Owners in Western Australia. To achieve this, the membership shall:

(2a) Establish, maintain, and conduct a Club of an educational, recreational, social and non-political character;

(2b) Foster safe and intelligent “on” and “off” highway driving; and

(2c) Actively support the conservation of the natural environment.

3. The income and property of the Club shall be vested to the Club and shall be applied solely for the promotion of its objects and no part thereof shall be paid or otherwise transferred directly or indirectly by way of dividend, bonus or other means of pecuniary profit to the members provided that remuneration may be paid in good faith to Committee members and servants of the Club, or other persons or members of the Club in reimbursement for expenditure incurred on behalf of the Club.

Powers

4. “The Club” has the power to do all such things as are necessary, incidental or conducive to the attainments of the objects of “The Club”.

(4a) The functions of “The Club” shall, subject to any condition imposed or direction given at a general meeting, be performed by the Committee Members of “The Club”

Membership

5. Membership of “The Club” shall consist of the following classes;

(5a) Full Membership – shall include two adult members of a family and dependant children, if any, up to the age of 17 years who shall enjoy all benefits of full financial Membership of the Club with the exception that only one adult member shall be entitled to nominate for, or be appointed as, a member of the Club committee at any one time. Either, but not both, adult members of the family shall be eligible to vote on any matter of business and without need of a formal proxy from the other.

(5b) Full Membership (Single member)- shall include one individual adult who shall enjoy all benefits of full financial Membership of the Club at any discounted rate that may apply from time to time. Such membership must be applied for at the time of making application for membership, upon annual renewal of membership or in writing to the Committee upon the change of personal circumstances.

(5c) Country Membership – when granted due to Western Australia’s diverse population centres and unique employment styles, shall enjoy the benefits as per (5a) or (5b) except that they shall not be permitted to sit on the Club committee due to the constraints cited in order to obtain discounted membership fees and eligibility requirements that may exist from time to time.

Members accorded Country Memberships may make application for consideration to change to Full Membership, upon annual renewal of membership or in writing to the Committee upon the change of personal circumstances.

(5d) Provisional Membership – A Provisional Member is deemed to be a person/s who subscribe to the objects of the Club and is in the process of fulfilling the Full Membership eligibility requirements as may exist from time to time.

Such Provisional Members are bound by the Constitution and Standing Orders of the Club and may not vote at General Meetings of the Club, be elected as members of the Club Committee, sit on any Club Subcommittees or receive any benefits otherwise accorded only to Full Members of the Club.

(5e) Associate Member – An Associate Member is deemed to be a person who by virtue of skills, knowledge, employment, business or general standing in the Community will, when awarded Associate Membership, bring an ongoing and tangible benefit to the Club. Such Associate Members are bound by the Constitution and Standing Orders of the Club and may not vote at General Meetings of the Club, be elected as members of the Club Committee, sit on any Club Subcommittees or receive any benefits otherwise accorded only to Full Members of the Club.

All Associate Memberships shall expire at the Annual General Meeting unless individually renewed for a further period after due consideration by the Members present and provided that the number of Associate Memberships conferred does not exceed 10% of the Financial Membership of the Club.

6. Full membership shall be open to persons or groups of persons who, on application, satisfy the Committee that they are the owner or user of a Nissan Patrol, Nissan Safari, Ford Maverick or a derivative of the aforementioned vehicles

7. Associate membership shall be open to any person appointed by the Committee, subject to the membership conditions in effect from time to time.

8. Full membership shall be dependent on the member paying subscriptions as determined from time to time by a General Meeting.

9. Applications for membership shall be made in such form and such manner as the Committee may from time to time prescribe. Upon making application for membership, each individual shall undertake an obligation to be bound by the Rules and Constitutions of “The Club”.

10. The Committee may refuse any application for membership without assigning any reason therefore.

Cessation of Membership

11. Membership shall expire on the last day of “The Club’s” financial year.

12. Membership may be withdrawn from any member, if in the opinion of the Committee, the member has acted in a manner incompatible with the objects of the Club. Notice in writing shall be given to the member concerned at least seven (7) days prior to the holding of the next General Meeting. The notice of Meeting (agenda) shall specify the withdrawal. Withdrawal shall be granted provided that 51% of the persons entitled to vote in person or via duly signed proxy agree to the withdrawal.

13. Any member may withdraw their membership from “The Club” by giving notice in writing to the Secretary subject, to the payment of any outstanding monies due to “The Club” and return of any “Club” property in the member's possession.

14. A person, who from any causes whatsoever, ceased to be a member of “The Club” shall not have any claim, monetary or otherwise upon “The Club”, its funds or property.

15. Membership shall be forfeited by any member within 3 months of ceasing to own or drive a four-wheel drive vehicle as described herein.

General Meeting

16. A General Meeting shall be convened once each calendar month except December at such time and place as the Committee may determine.

Not less than seven (7) days notice shall be provided to all Members specifying the place, the date, and the hour of the meeting and in case of special business the nature of that business.

17. If a member gives notice in writing to the secretary of an item of business that the member requires to be included on the agenda for the next general meeting of “The Club” the secretary shall include that item on the agenda accordingly and shall give notice of that item as an item of special business.

18. The General Meeting held in the month of July each year shall also be the Annual General Meeting.

Proceedings at General Meetings

19. Except otherwise provided, no business may be transacted at any General Meeting unless a quorum of members is present in person or by duly signed proxy at the time when the meeting proceeds to business.

20. Thirty percent (30%) of Full Members shall constitute a quorum.

21. If within fifteen minutes from the time appointed for a General Meeting, a quorum is not present, the meeting shall stand adjourned to the same day in the next week at the same time and place (if possible) and if at the adjourned meeting a quorum is not present within fifteen minutes from the time appointed for the meeting, the members present entitled to vote shall constitute a quorum.

22. The President shall normally preside as Chairperson at every General Meeting, and in their absence the Vice President shall assume the role. In the event both the President & Vice President are absent, or they choose not to act as Chairperson, a member of the Committee shall be appointed to act on their behalf. Failing a Committee member being available to act as Chairperson, the members present shall nominate a member to act as chairperson.

23. Except where otherwise required, resolutions may be passed at a General Meeting by simple majority vote by way of a show of hands.

24. In the case of equality in the votes, the question is determined in the negative.

Voting of Members

25. At any General Meeting, the voting rights of members shall be as follows:

(25a) Full Member: 1 vote only

(25b) Provisional or Associate Members: No voting rights.

(25c) A proxy holder shall be a Full Member of “The Club”

Committee

26. “The Club” shall be governed by a Committee consisting of nine (9) members as follows:

President
Vice President
Secretary
Treasurer
Environmental Officer
Trip Coordinator
And three (3) additional Committee Members

27. All Committee members shall retire at each Annual General Meeting, and for the duration of the election, the chair shall be assumed by a Full Member who is not seeking election to the Committee.

28. The Chairman shall appoint two scrutineers from the financial members present to assist with the election process.

29. The election of Officers will proceed in the order shown in Clause 26

30. All retiring Committee members who are eligible may stand for re-election to any position.

31. The term “financial” shall mean any full Member who is shown on the Club Membership register to have paid their Club subscription and any other monies due in full prior to the commencement of the AGM.

32. Any financial Full member or full member – single within the meaning of Clause 5a and 5b is eligible to be nominated or nominate themselves for election to the committee either in writing or from the floor.

(32a) Either adult of a Full Membership (clause 5a) may nominate for any Committee position however they cannot both nominate for the same position

(32b) One adult of a Full Membership (clause 5a) may not nominate the other for any Committee position

33. Where only one nomination is received for a position the Candidate will be deemed successful if 51% or more of the financial Full Members present at the meeting in person and by proxy vote in the affirmative by show of hands.

34. Where more than one nomination is received for a position, a ballot shall be held, and the chairman shall offer the choice of Show of Hands or Paper Ballot to the meeting.

(34a) In the event of a paper ballot, the scrutineers shall issue one (1) voting slip to each eligible Full member and proxy, whereupon the Member shall write the name of the candidate of their choice on the voting slip and return it to the scrutineers

(34b) Any voting slip that indicates a clear choice of candidate shall be deemed valid, and only illegible or ambiguous votes shall be deemed informal.

35. If a ballot is required, the elected chairperson shall

(35a) Announce the names of all the candidates and the position being contested.

(35b) Call for the scrutineers to count the votes in favour of each candidate and when satisfied all is in order shall announce the successful candidate.

(35c) In the event of a tie, the chairperson shall call for a second ballot. If there is a subsequent tie, the successful candidate shall be decided by lot.

36. Any candidate who is unsuccessful in contesting a position is eligible to nominate for any other positions still to be decided.

37. Members submitting written nominations for themselves or others under Clause 5 are eligible to nominate for multiple positions, however, a separate nomination form shall be required for each position sought.

38. If, in the course of the election, a member is duly elected to a position, their nomination for all further positions shall be immediately withdrawn.

39. If, in the course of the election, one adult member of a Full Membership is duly elected to a position, their nomination and also any nomination of the other Member for all further positions shall be immediately withdrawn

40. Casual vacancies occurring on the Committee shall be filled at the next General Meeting if a suitable nomination is forthcoming and 51% or more of the financial Full members present vote in the affirmative.

41. Committee Meetings may be held at such time and place and frequency as the Committee determines.

42. A quorum for a Committee Meeting shall consist of five (5) or more Committee members being present in person or via duly signed proxy (proxy must be a committee member) and no business shall be transacted at any Committee Meeting unless a quorum is present.

43. A Committee member may retire from the Committee by giving notice in writing by hand or any electronic means to the Secretary, and such notice will take effect on acknowledgement of receipt of the notice by the Secretary.

44. A Committee member’s position on the Committee shall be vacant if:

(44a) The member resigns from the Committee

(44b) The member resigns from the Club.

(44c) The member is absent from three consecutive Committee meetings without leave of absence.

(44d) Five (5) or more Committee members elect to expel the member from the Committee.

45. Business/Questions arising at any Committee meeting shall be decided by a majority vote. In the case of equality in the votes, the question is determined in the negative.

46. The President shall normally preside as Chairperson at every Committee Meeting, and in their absence the Vice President shall assume the role. In the event both the President & Vice President are absent, or they choose not to act as Chairperson, a member of the committee shall be appointed as Chairperson.

Powers of the Committee

47. The conduct and procedure of all meetings and all elections shall be as prescribed by the Constitution and Rules in effect from time to time and as directed by the Chairman.

48. The Committee shall have the power to deal with all matters and transact any business that may affect the Club or its members, subject to any condition imposed or direction given at a general meeting of members.

Duties of Committee

49. The Committee shall control and manage any common goods/property for the benefit of all members, with any cost associated with keeping goods/property in serviceable repair payable by “The Club”.

50. Cause to be reported in a loose-leaf or bound book particulars of the purport of notices served on “The Club”

51. The Secretary, on behalf of the Club, must comply with section 27 of the Act by keeping and maintaining in an up-to-date condition a register of the members of the Club and their postal or residential addresses and, upon the request of a member of the Club, shall make the register available for the inspection of the member and the member may make a copy of or take an extract from the register but shall have no right to remove the register for that purpose.

The register must be so kept and maintained at the Secretary’s place of residence or at such other place as the members at a general meeting decide.

The Secretary must cause the name of a person who dies or who ceases to be a member of the Club to be deleted from the register of members.

52. Cause to be kept minutes of its meetings, which shall include particulars of motions passed at those meetings including all resolutions and proceedings at each General Meeting, Extra Ordinary General Meeting, Annual General Meeting and Committee meeting, and a roll of members or committee members present at each meeting.

53. The Treasurer shall, on behalf of “the Club”, cause to keep a proper book of accounts in respect of money received or expended by “The Club” showing the items in respect of which money were received or expended.

54. Cause to be prepared from the books of accounts referred to in (53) a proper statement of accounts of “The Club” in respect of each period commencing on the date of registration of “The Club” or the date up to which the last previous such statement was prepared and ending on a date not earlier than two (2) months before each Annual General Meeting.

55. Cause to be prepared a list of assets & liabilities of “The Club”

56. Cause to be retained for the prescribed period (not less than seven (7) years): –

(56a) The records kept under, and the notices and orders referred to in paragraph (50)

(56b) The minutes and books of account referred to in paragraphs (52) & (53).

(56c) Copies of correspondence received and sent by “The Club”

(56d) Notices of meetings of “The Club” and its Committee

(56e) Voting papers relating to ballots

(56f) Such other documents as prescribed.

57. Upon application to the Committee, a full member may at any reasonable time inspect without charge the books, documents, records, and securities of the “The Club”. The Committee shall determine from time to time to what extent the books are to be made available for inspection by any other person.

58. At each Annual General Meeting, the Committee shall submit to members a report, which shall contain a summary of the activities of the Club since the last Annual General Meeting and an audited financial statement for the financial year.

59. The President and Vice President are the only authorised persons to make public comment on behalf of “The Club” unless the Committee empowers another member, associate, or another person to act on their behalf or on behalf of “The Club”

Financial

60. The Club shall be a non-profit organisation.

61. The Club shall maintain a banking account/trust account, in the name of “The Club”, with a maximum of four (4) Signatories, one of which shall be the Treasurer and which requires any debit transaction to have two (2) or more authorised signatures.

62. Auditors shall be appointed each year by the members at the Annual General Meeting to audit the accounts of “The Club”.

63. The Club’s financial year shall be from 1st July to 30th June inclusive.

64. The Treasurer shall receive all monies on behalf of “The Club” and shall account for the same to each General Meeting.

65. All monies shall be expended

66. No member shall undertake any obligations or incur any charges to “The Club”.

67. The income and property of the Club shall be vested to the Club and shall be applied solely for the promotion of its objects and no part thereof shall be paid or otherwise transferred directly or indirectly by way of dividend, bonus or other means of pecuniary profit to the members provided that remuneration may be paid in good faith to Committee members and servants of the Club, or other persons or members of the Club in reimbursement for expenditure incurred on behalf of the Club.

Common Seal

68. Upon becoming an incorporated body, the Committee shall have a Common Seal for the Club and shall provide for the custody thereof. The seal shall not be used or affixed to any document except by the authority of the Committee, and every document to which such seal is affixed shall be countersigned by at least two members of the Committee.

Construction of the Constitution

69. In the event of any questions arising as to the construction of the foregoing rules or as to any matter not provided for by these rules, the Committee shall have the power to decide the same and its decision shall be final.

Alteration of Constitution

70. This Constitution may be altered, added to, or repealed at any General Meeting, provided that notice of the proposed alternation, addition, or repeal shall have been notified to all members at least sixty (60) days prior to the General Meeting and the same shall have been passed and approved by at least 75% of the member votes of those members present in person or via duly signed proxy and voting at such meeting.

71. The Committee shall from time to time make such rules not inconsistent with this Constitution as in the opinion of the Committee are necessary and desirable for the proper control, administration and management of the Club’s operations, finances, affairs, interests, effects and property and for the contributions, duties, obligations and responsibilities of the members and to amend or rescind from time to time any such rules and the same shall have been passed and approved by at least 75% of the member votes of those members present in person or via duly signed proxy and voting at such meeting.

Dissolution

72. The Club may be dissolved or wound up by resolution at an Extra Ordinary General Meeting called for such purpose, providing sixty (60) days written notice of intent to dissolve “The Club” is given to all financial members.

73. A seventy-five percent (75%) majority vote of members present in person or via duly signed proxy is required to dissolve or wind up “The Club”.

74. If upon the winding up or dissolution of “The Club” there remains after satisfaction of all its debts and liabilities any property whatsoever, the same must not be paid to or distributed among the members, or former members, but shall be

(74a) Given or transferred to another association incorporated under the Act which has similar objects and which is not carried out for the purposes of profit or gain to its individual members; or

(74b) For charitable purposes

Which association or purpose shall be determined by the resolution of the members?

Standing Orders

The Standing Orders can be downloaded from here.

Standing Orders of the Western Patrol Club Inc.

Preamble and Currency

The latest amendments and ratification of these Standing Orders of the Western Patrol Club Inc. (hereinafter referred to as “the Club”) appear in the Minutes of the General Meeting dated:- 25th June 2014.

1. Meetings and Speakers

1.1. Guests to Meetings shall be introduced to the meeting through the Chair.

1.2. Speakers when identified by the Chair will rise to address the meeting if physically able.

1.3. A speaker may speak only once to any motion or amendment, except that the mover of a motion shall have a final right of reply.

1.4. Speakers will be heard alternately for and against the motion.

1.5. Unless extended by a majority, maximum times for speakers may be limited to:

1.5.1. 5 minutes for the mover of a motion or special resolution

1.5.2. 3 minutes for subsequent speakers to a motion or special resolution

1.5.3. 20 minutes total time for a motion or special resolution.

1.6. All Correspondence In to be tabled at the general or committee meetings shall be received by the Secretary by 3.00 pm on the day of the meeting – not at the meeting.

1.7. The Minutes of the monthly Committee Meeting are to be available for perusal at the subsequent General Meeting. These minutes will not include any disciplinary actions/confidential discussions.

2. Attendance and Voting

2.1. All members and guests attending a meeting shall sign the Attendance Register.

2.2. Latecomers shall, in addition to signing, annotate on the register their time of arrival.

2.3. Only full financial members in good standing shall be permitted to vote.

2.4. Proxy votes shall only be recognised and accepted by the Secretary at the meeting if they are;

2.4.1. On the approved Form completed in the original by the hand of the member and delivered on his behalf by another.

2.4.2. On the approved Form submitted via email from the member's registered email address.

2.4.3. On the approved Form submitted by facsimile.

2.4.4. On the approved Form, forwarded to the registered mailing address of the Club.

2.5. Proxy forms that are incomplete or illegible will not be recognised.

2.6. Full Members who have signed a proxy form but who subsequently attend a meeting will vote in person after signing the attendance register, and any proxy form in their name shall be void at that time.

2.7. Constitutionally, voting shall normally take place by “show of hands” however on request of the Mover and/or if deemed appropriate by the Chair, contentious or sensitive issues may, from time to time, be decided by “secret ballot”. In the event of a secret ballot being necessary;

2.7.1. Three members of the Committee present at the time of the debate shall be named to form a panel of scrutineers to oversee the voting process.

2.7.2. The Chair must be vacated if that person is required to act as a scrutineer.

2.7.3. Any vote deemed illegible, ambiguous, or in some way unacceptable by at least two members of the Panel shall not be counted.

2.7.4. The ballots shall be tallied by the three members of the Panel and the total numbers For and Against are communicated to the Chair/Acting Chair who shall announce the result.

3. Fees and Membership

3.1. Persons seeking to join the Club shall pay a Membership Fee.

3.1.1. The Membership fee to be set by the Committee from time to time will cover Insurance, administrative costs and an appropriate joining pack presented on acceptance as a Full member. The Membership fee shall not be effective until receipt by the Treasurer or his representative into the Club Funds.

3.1.2. The Membership fee shall be refunded less any insurance component expended if the application to join is declined.

3.1.3. The Membership fee from any application to join the Club received between 01 January and 01 May in any calendar year shall, if the applicant is subsequently successful, be reduced by one-third of the fee applicable at that time, rounded to the nearest ten (10) dollars.

3.1.4. The Membership fee from any application to join the Club received after 01 May in any calendar year shall, if the applicant is subsequently successful, be deemed to include the Membership Renewal Fee for the next Club financial year.

3.1.5. Any person seeking to join the Club shall either;

3.1.5.1. Submit to the Committee for consideration a Membership Application proposed and seconded by two (2) full financial members of the Club; or

3.1.5.2. In the absence of a Proposer and Seconder shall submit to the Committee for consideration a Membership Application and attempt to attend two (2) General Meetings and participate in two (2) Club events or a combination thereof within a reasonable timeframe.

3.1.6. The Committee recognises that Western Australia has geographically diverse population centres and significant employment in very remote sites that may impact some individuals enjoying the full benefits of membership. Notwithstanding Order 3.1.4. the Committee may, on written application and solely at its discretion, from time to time take into account individual extenuating circumstances in regard to the place of residence or employment in deciding if an apportioned Membership Fee or participation requirement is appropriate.

3.2. Full members shall pay an annual Membership Renewal Fee. It is the intent to keep the Club membership fee as affordable as possible. To this end, the Membership Renewal fees set from time to time will primarily consist of the necessary administrative levies, insurance, and fixed costs for venues, etc required by the Club to function as a Body Corporate. The majority of these costs are of a fixed annual nature regardless of the length of tenure of membership and are non-refundable, therefore;

3.2.1. The amount of the membership renewal fees including that for any member/s recognised in clause 3.1.5 for the upcoming Club financial year shall be set by the Committee from time to time and tabled at the May General Meeting for dissemination to Members.

3.2.2. The membership renewal fee once set shall be due and payable in full prior to the 30th of

June each year by anyone wishing to renew his or her membership for a subsequent Club financial year.

3.2.3. Any full member who resigns from the Club by their own hand shall not be entitled to a refund of any membership fees paid.

3.2.4. Any full member who is removed from the Club Membership register in order for the Club to comply with any State or Federal legislation that may be in effect from time to time shall not be entitled to a refund of any membership fees paid.

3.2.5. Any Full Member having their membership cancelled via a general meeting being either a committee meeting or general meeting of all members due to inappropriate behaviour or an activity not in the best interest to further the Objectives of the Club shall not be entitled to a refund of any membership fees paid.

3.3. Any member who has not paid the appropriate membership renewal fees in full as of 01 July of each year shall be deemed non-financial and shall not be entitled to vote at Club meetings.

3.4. Due to insurance liabilities, non-financial members shall not participate in any Club functions or trips without Committee approval.

3.5. Any member who remains non-financial as of 1st October and who has not provided a reason in writing to the Committee shall be removed from the Club membership records.

4. Service of Notices

4.1. Notices of special import and/or of a confidential nature sent to members by the Club shall be deemed to have been delivered if, in order of preference, the Notice is;

4.1.1. Delivered via Australia Post to the last known postal address of the member as recorded in the Club Membership Register and a copy entered into the Correspondence Out file.

4.1.2. Where no postal address is known, send to the last known email address of the member as recorded in the Club Membership Register and a copy entered into the Correspondence Out file.

4.1.3. Where neither of the above is known, the Member will be sent via any or all of the following methods a request to contact the Club Secretary within 7 days;

4.1.3.1. Personal Message to their Club Forum username.

4.1.3.2. Any known Facsimile for the member.

4.1.3.3. Any known Telephone or Voice Mailbox of the member.

4.2. After a minimum of 7 days from the date of any correspondence sent in accordance with clause 4.1.1.and 4.1.2. or 7 days of any message sent in accordance with clause 4.1.3. should there still be no reply from the Member then the Club and its Officers shall be released from any further obligation to establish contact with the Member and may then resolve to act on any outstanding matters in the best interest of the Club.

4.3. Members are to note that the Club operates a website and does not intend to publish or distribute a Newsletter. For all intents and purposes other than a Meeting or Resolution requiring written notification under the Constitution in accordance with Order 4.1, Members will be deemed to have been given adequate notice of day-to-day Club activity when details of the activity are both noted in the minutes of a duly convened General Meeting and posted on the Club website.

4.4. Notices required to be exhibited in the public domain in order to comply with any State or Federal legislation that may be in effect from time to time shall be entered into the Public Notices of the West Australian newspaper.

5. Patron, Life Membership and Exemplary Conduct

5.1. The Club may choose to appoint a Patron from time to time if desired by the majority of members at a Special Resolution.

5.2. Life Membership shall be bestowed only after a careful and deliberative nomination process, and nominations must address the following criteria;

5.2.1. The nominee must have been a member of the Club for a minimum of 10 years and rendered significant service in whatever manner to the Club over that time.

5.2.2. The nomination must be in writing, briefly outlining the reasons for nomination, and signed by 7 Full Members.

5.2.3. Any and all nominations are to be kept confidential during the nomination assessment period.

5.2.4. Nominations for consideration are to be delivered to the President or, if the President is a nominee, the Secretary by 1st May of each year.

5.2.5. A maximum of 3 members shall be selected by the Committee to be accorded the honour of Life Membership at the Club's Annual General Meeting of any given year.

5.2.6. The President (unless they themselves are nominated) shall form a quorum of Committee members to confidentially consider and approve any nominations received or, where more than 3 are received, choose the individuals deemed most worthy for that year.

5.3. The Committee may from time to time choose to recognise a Club Member who provides a meaningful ongoing contribution to the Club or is involved in a notable event or circumstance promoting the image of the Club in the public arena. This recognition will be in the form of a small Memento and/or an appropriate Letter or Certificate.

6. Trips, Training and Official Functions

6.1. All proposed Club Trips must be sanctioned by the Club Trip Sub-Committee and presented to the Club Committee by the Trip Coordinator for approval prior to commencement.

6.2. The official Club Logo, Letterhead, Colours, and Name may only be used with the prior approval of the Committee or as part of memorabilia provided through the Club.

6.3. The Club Trip Committee shall comprise 3 standing members, namely;

6.3.1. The duly elected Club Trip Coordinator, who shall act as Chairman and report to the Committee and General Meetings.

6.3.2. Two additional Full Members of the Club appointed from nominees sought from amongst the Club members.

6.3.3. A maximum of two more Full Members of the Club may be seconded as required, without the need for nomination for logistically complex Trips or specific Events hosted by the Club. These appointments are to seize upon administrative finalisation of the Trip or Event.

6.4. All Trips or Events are to have a suitably qualified or experienced person or persons nominated to act either individually or in a combination of the following roles;

6.4.1. Trip Leader or Event Coordinator

6.4.2. Recovery Officer

6.4.3. First Aid Officer

6.4.4. When the numbers involved or logistics of a Trip or Event are of such magnitude to require further assistance, the person appointed to any of these roles has the discretion to choose an assistant Officer subject to Committee approval.

6.4.5. Members, Participants, and Guests of the Club are expected to provide full support to a person or persons acting in these roles by complying with any safe and reasonable requests or directions given in good faith by an officer appointed under clause 6.4.

6.5. All Trip Fees, Deposits, Bookings or other monies collected to facilitate a Trip or Event shall be receipted in a book for that purpose, deposited into the Club bank account as soon as practicable for safe-keeping and reconciled with the Treasurer as and when deemed necessary by him.